Understanding Hood Cleaning Inspection Documentation

Why records matter

Fire officials, insurers, and landlords may ask when your exhaust system was last cleaned. Good records answer that quickly.

What a useful record includes

Documentation varies by provider and local requirements, but helpful records include:

• Date of service
• Business name and address
• Hoods, ducts, and fans cleaned
• Areas that were not accessible
• Observations such as damaged filters or fan issues
• Provider contact information

Service labels

Some jurisdictions expect a service label or certificate on the hood. Ask your local fire authority what is expected in your area.